Asset

A summary of detail for an Asset object type included in the Work Order Management System ITIL Object Type Bundle. Install the bundle into your tenant from the Contextual Services Catalog.

The Asset object represents physical or virtual assets that require maintenance or are involved in work orders. It helps in tracking and managing the status, location, and maintenance schedules of these assets, ensuring they are properly maintained and available for use.

Properties

assetId:

• Purpose: Serves as a unique identifier for the asset, allowing the system to reference and manage assets programmatically.

• Example: "AS67890", "AS11223"

assetName:

• Purpose: Provides a human-readable name for the asset, making it easier for users to identify and understand its purpose.

• Example: "Generator", "Elevator"

assetType:

• Purpose: Specifies the type or category of the asset, helping to classify and manage different types of assets.

• Example: "Electrical", "Plumbing"

location:

• Purpose: Indicates the physical location of the asset, which is important for tracking, maintenance, and accessibility.

• Example: "Warehouse 1", "Building B, 2nd Floor"

status:

• Purpose: Reflects the current operational status of the asset, indicating whether it is in use, out of service, or under maintenance.

• Example: "Inactive", "Under Maintenance"

maintenanceSchedule:

• Purpose: Specifies the regular maintenance schedule for the asset, ensuring it receives timely and consistent upkeep.

• Example: "Monthly", "Annually"

lastMaintenanceDate:

• Purpose: Records the date when the asset was last maintained, which is useful for tracking maintenance history and scheduling future maintenance.

• Example: "2023-03-01", "2023-08-15"

nextMaintenanceDate:

• Purpose: Indicates the date when the next maintenance is due, helping to ensure that maintenance activities are planned and executed on time.

• Example: "2023-06-01", "2023-09-15"

Purpose in Work Order Management System

Asset Tracking: Provides a centralized system for tracking the status, location, and maintenance history of all assets.

Preventive Maintenance: Ensures assets receive timely maintenance by tracking schedules and notifying when maintenance is due.

Resource Management: Helps in planning and allocating resources for asset management and maintenance tasks.

Accountability: Keeps detailed records of maintenance activities, promoting accountability and transparency in asset management.

Efficiency: Streamlines asset management by automating maintenance scheduling and tracking asset status.

Compliance: Ensures compliance with maintenance regulations and standards by maintaining accurate records of asset upkeep.